Video index
NOTICE
CONVENE REGULAR MEETING AND ROLL CALL AT 6:00 P.M
:
PRESENT: COUNCIL MEMBERS: MORAN, BENNETT, GRAHAM, MARQUEZ, ROGERS
ABSENT: COUNCIL MEMBERS: NONE
ALSO PRESENT: BARTLAM, HENSLEY, BALZ
PUBLIC COMMENTS
: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSION.
CLOSED SESSION
:
1. Conference with Legal Counsel - Threat of Litigation Pursuant to Government Code Section 54956.9(d)(2). Threat of Eminent Domain by Southern California Edison with regard to City owned properties needed for the Tehachapi Renewable Energy Project.
2. Conference with Legal Counsel - Liability Claim, William Lyon Company v. City of Chino Hills, City Council of the City of Chino Hills and does 1 through 60, pursuant to Government Code Section 54956.9(e)(3).
3. Conference with Legal Counsel - Anticipated Litigation, Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (one potential case)
4. Conference with Legal Counsel - Existing Litigation, Creed-21 v City of Chino Hills, San Bernardino County Superior Court Case No. CIVDS1501762, pursuant to Government Code Section 54956.9 (d)(1).
RECONVENE MEETING AND ROLL CALL AT 7:00 P.M
:
PRESENT: COUNCIL MEMBERS: MORAN, BENNETT, GRAHAM, MARQUEZ, ROGERS
ABSENT: COUNCIL MEMBERS: NONE
ALSO PRESENT: BARTLAM, HENSLEY, BALZ, GUILLEN, LANCASTER, LOMBARDO, MAJAJ, MARSHALL, NIX, WARD
PLEDGE OF ALLEGIANCE TO THE FLAG
: Tyler Perez, Chino Hills Bulldogs Football Team, led the Assembly in the Pledge of Allegiance to the Flag.
INVOCATION
: Pastor Victor M. Ruiz, Living Word Assembly, gave the invocation.
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
: There was no reportable action taken in Closed Session.
PROCLAMATIONS/RECOGNITION
:
1.
Recognition - Chino Hills Bulldogs Junior All American Football Team
: Presentation of Certificates of Recognition to the Chino Hills Bulldogs Junior All American Football Team for their 2014 Southern California Super Bowl Championship win in the Pee Wee Division 1.
Cole Aguirre Maximus Hernandez Timothy Morris
Maximus Alvarez Giovanni Isles Tyler Perez
Dylan Barajas Preston Kelly Gabriel Rivas
Corey Belli Nathan Kneubuhler Christian Rodriguez
Bobby Blandino Henry Martinez Michael Stine III
Connor Clark Adam Mata Connor Taylor
Jeremiah Flores Darren Mercer Keanu Tanuvasa
Jacob Hayes Isaac Moran Zachary Vickers
Head Coach
: Bo Blandino
Athletic Director
: Karla Taylor
Assistant Athletic Director
: Andre Kneubuhler
Team Mom
: Audrey Martinez
Team Photographer
: Andrea Moran
Coaches
: Robert Blandino Mark Hayes Shawn Tanuvasa
Tim Clark Harry Kelly Robert Taylor
Larry Hatley David Rivas
League President
: Suzanne Wolff
PRESENTED.
2.
Recognition - Stone
: Presentation of a Certificate of Recognition to Mark Stone, Ayala High School Band and Color Guard Director, for his nomination for the 2014 Educator of the Year Award through the California League of High Schools for Region Ten.
PRESENTED.
3.
Recognition - Deputy Lara
: Presentation of a Certificate of Recognition to Deputy David Lara for his selection as the 2014 Officer of the Year for the Chino Hills Police Department.
PRESENTED.
4.
City Tile - Allen
: Presentation of a City Tile to Julie Allen for her service to the Community as a Planning Commissioner from May 26, 2009 to February 16, 2015.
PRESENTED.
NOTICE
PUBLIC COMMENTS
: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the City Council provided NO action or discussion may be taken on any item not appearing on the agenda, unless authorized by law, except the City Council may BRIEFLY respond to statements made or questions posed. Comments are limited to three minutes per speaker.
1. Al Matta, resident, spoke regarding the issue of birth tourism.
2. Sharon Stuewe, C.H.A.R.T., gave a brief background on the organization. She noted that the organization is made up of licensed Amateur Radio operators (hams) who are sworn in by the City and trained in SIMS and NIMS emergency operations.
3. Joann Genis, resident, spoke regarding the Microchip Rebate program. She thanked the City for the quick turnaround on issuing the refund and for pushing the Getting2zero program. Ms. Genis also asked those using Carbon Canyon to be considerate of fellow drivers and she reminded everyone with the upcoming Saint Patrick’s Day celebrations to always designate a driver.
AGENDA
: This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda.
A. CITY DEPARTMENT BUSINESS
ACTION
: ITEMS A7 AND A8 WERE REMOVED FOR FURTHER DISCUSSION AND SEPARATE VOTE.
REMAINDER APPROVED AS RECOMMENDED.
ROGERS/GRAHAM
MOTION UNANIMOUSLY CARRIED.
CONSENT CALENDAR ITEMS A1 THROUGH A13. MOTION ______.
A1. MOTION ______. Approved the reading by title only of all ordinances and resolutions wherein the titles appeared on the public agenda, said titles were determined to have been read by title, and further reading was waived.
A2. MOTION ______. Approved the Minutes of the February 24, 2015 Council Meeting.
A3. MOTION ______. Approved the Warrant Registers in the amount of $725,134.91 for the period of February 19, 2015 through March 4, 2015.
A4. MOTION ______. Received and filed the City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for the period of February 25, 2015 through March 10, 2015.
A5. MOTION ______. Received and filed the Financial Report for January 2015.
A6. MOTION ______. Approved the Treasurer's Report for January 2015.
A7. MOTION ______. 1) Scheduled the review of the Fiscal Year 2015-16 preliminary budget for Tuesday, May 26, 2015, at 3:00 p.m. 2) Scheduled the formal budget hearing for the regular City Council meeting on Tuesday, June 9, 2015.
ACTION
: APPROVED AS RECOMMENDED.
MARQUEZ/BENNETT
MOTION UNANIMOUSLY CARRIED.
A8. MOTION ______. Authorized execution of a Professional Services Agreement with Cogstone Resource Management Inc., in an amount not-to-exceed $33,714, for the mitigation monitoring and peer review services related to the Vila Borba project. AGREEMENT NO. A15-
AGREEMENT NO. A15-73
ACTION
: APPROVED AS RECOMMENDED.
MARQUEZ/ROGERS
MOTION UNANIMOUSLY CARRIED.
A9. MOTION ______. 1) Awarded a contract to Hardy & Harper, Inc., in the amount of $946,200, for the construction of the Butterfield Ranch Road Rehabilitation Phase II Improvements project. 2) Authorized staff to issue a Notice to Award. 3) Authorized staff to accept the performance and payment bonds, proof of insurance, and issue a Notice of Proceed upon receipt and acceptance of such. 4) Authorized the City Manager, at his discretion, to approve cumulative change orders up to five percent (5%) or $47,310 of the awarded contract amount.
AGREEMENT NO. A15-74
A10. MOTION ______. 1) Awarded a contract to Trident Contractors, in the amount of $304,205, for the construction of the Hickory Creek Habitat Mitigation project. 2) Authorized staff to issue a Notice to Award. 3) Authorized staff to accept the performance and payment bonds, proof of insurance, and issue a Notice of Proceed upon receipt and acceptance of such. 4) Authorized the City Manager, at his discretion, to approve cumulative change orders up to five percent (5%) or $15,210 of the awarded contract amount. 5) Awarded a Professional Services Agreement to GMU Geotechnical Inc., in the amount of $46,020, for the provision of geotechnical services and construction survey staking.
AGREEMENT NO. A15-75
AGREEMENT NO. A15-76
A11. MOTION ______. Authorized execution of Amendment No. 1 to Lease Agreement No. A09-71 (County Contract No. 09-71) with the County of San Bernardino for office space located at 14010 City Center Drive.
A12. MOTION ______. 1) Determined the recommended actions are exempt from review under the California Environmental Quality Act because the project is for general policy and procedure making and will not adversely impact the environment. 2) Adopted the City's updated Emergency Operations Plan (EOP) dated December 2014. 3) Authorized the City Manager, or his designee, to make non-substantive amendments to the plan. 4) Executed a Letter of Promulgation proclaiming the EOP's adoption. 5) Adopted a resolution entitled:
RESOLUTION NO. 15R-11
. A Resolution of the City Council of the City of Chino Hills, Designating the City Manager, Public Works Director, and Finance Director as Authorized Agents to Execute for an on Behalf of the City of Chino Hills Applications and Related Documents for the Purpose of Obtaining Certain Federal and State Financial Assistance Under the Robert T. Stafford Relief and Emergency Assistance Act, and Rescind Resolution No. 09R-40.
6) Directed the City Clerk to mail Designation of Applicant's Agent Resolution for Non State Agencies to the State of California Emergency Management Agency.
A13. MOTION ______. Adopted Ordinance No. 282 entitled:
ORDINANCE NO. 282
. An Ordinance of the City Council of the City of Chino Hills, California Adopting Zone Change 14ZC04 to Partially Amend the Existing Zoning Map Consistent with the General Plan Update Land Use Map (General Plan Amendment 13GPA02).
END OF CONSENT CALENDAR
B. ITEMS INITIATED BY COUNCIL
B1. In accordance with Administrative Policy No. 1.6, selection of Chair and Vice Chair for the Planning Commission, for terms ending November 30, 2018:
1. MOTION ______. Selected Michael Stover as Chair of the Planning Commission.
ACTION
: APPOINTED MICHAEL STOVER CHAIR.
ROGERS/MARQUEZ
MOTION UNANIMOUSLY CARRIED.
2. MOTION ______. Selected Gary Larson as Vice Chair of the Planning Commission.
ACTION
: APPOINTED GARY LARSON AS VICE CHAIR.
ROGERS/MARQUEZ
MOTION UNANIMOUSLY CARRIED.
C. PLANNING COMMISSION MATTERS
MARCH 3, 2015 PLANNING COMMISSION MEETING
NOTE
: No action required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Items C1 and C2 is March 17, 2015, 5:30 p.m.
C1.
Custom Home Design Review No. 404 - 16083 Esquilime Drive
: To consider a request to approve Custom Home Design Review No. 404 for the development of a two-story, single-family detached residence consisting of 6,503 square feet of livable space with an attached 1,299-square foot, four-car garage on the property located at 16083 Esquilime Drive: Jonathan Ma, Applicant.
ACTION
: Adopted a resolution finding that the project is exempt from review under the California Environmental Quality Act and approving Custom Home Design Review No. 404 based on the findings of facts and subject to the Conditions of Approval.
C2.
Custom Home Design Review No. 413 - 15494 Quail Street
: To consider a request to approve Custom Home Design Review No. 413 for the development of a two-story, single-family detached residence consisting of 2,289 square feet of livable space with an attached 516 square foot, two-car garage on the property located at 15494 Quail Street: Harry Hung Le, Applicant.
ACTION
: Adopted a resolution finding that the project is exempt from review under the California Environmental Quality Act and approving Custom Home Design Review No. 413 based on the findings of facts and subject to the Conditions of Approval.
THERE WAS NO ACTION TAKEN ON THE FOREGOING PLANNING COMMISSION ITEMS.
D. PUBLIC HEARING
7:00 P.M. OR AS SOON THEREAFTER
Public Hearing Procedure
Public Hearings shall be held in accordance with the following procedure:
Any person wishing to speak is requested to complete a "Request to Speak" form available at the door and to submit it to the City Clerk prior to being heard by the City Council. When addressing the City Council, please state your name, address or area of residence (optional), and organization/ association you represent (if any) for the record, spelling your last name. The City staff shall be invited to present any information pertinent to the hearing. The Mayor shall then open the public participation portion of the hearing. The applicant or the applicant's representative shall be invited to make a presentation and offer testimony. Persons in support of the application shall follow. All persons opposing the application shall then be given the opportunity to testify. Persons speaking in favor or in opposition to the application shall be limited to three minutes. The applicant shall have the opportunity to rebut any opposition testimony. The Mayor shall then close the public participation portion of the hearing. The City Council shall deliberate and may ask additional questions of City Staff or any of the speakers prior to rendering its decision.
D1.
PUBLIC HEARING: BUILDING PERMIT FEES
: To consider a proposal to modify the Master Schedule of Fees related to certain Building Permit fees.
REPORT
: City Manager/Community Development Director
RECOMMENDATION
: 1) Adopted a resolution entitled:
RESOLUTION NO. 15R-12
. A Resolution of the City Council of the City of Chino Hills, Modifying the Master Schedule of Fees as to Certain Building Permit Fees, and Superseding Resolution No. 14R-11 and Determining that the Adoption of the Fees is Exempt from Review Under the California Environmental Quality Act.
ACTION
: APPROVED AS RECOMMENDED. DIRECTED STAFF TO DETERMINE THE APPRORIATE REFUND AMOUNT TO BE ISSUED TO HOMEOWNERS FOR WATER HEATER AND HVAC CHANGE OUT PERMITS AND ACCESSORY STRUCTURES PERMITS.
ROGERS/MARQUEZ
MOTION UNANIMOUSLY CARRIED.
PUBLIC INFORMATION OFFICER REPORT
Public Information Officer (PIO) Cattern invited everyone to join the City in celebrating Fix-A-Leak Week March 16 through 22. She noted that residents are encouraged to use the week to check plumbing and irrigation fixtures for leaks and to make necessary repairs. PIO Cattern reported that free Home Leak Detection kits will be available to the first 500 residents from March 16 through March 20. To receive a kit, bring your water bill or utility account number to the water counter while supplies last. For more information, visit www.chinohills.org/WaterConservation or call the Utility Conservation Coordinator at (909) 3647-2804.
PIO Cattern reminded everyone that the final phase of the Peyton Drive Coordinator project has begun and the contractor is currently staging equipment and supplies. She reported that the dirt lots, used for overflow parking at Community Park will no longer be available. PIO Cattern encouraged everyone to check out the new OxBlue app to view the Peyton Drive webcams 24 hours a day, seven days a week from a smartphone. She noted that another route may be a better route.
PIO Cattern reported that Volunteen applications will be available beginning March 30 for teen residents between the ages of 13 and 16. She commented that teens who participate in the program assist with summer recreation programs and events and some participants eventually become paid recreation leaders. PIO Cattern noted that only the first 80 applications will be accepted, of which approximately 40 teens will be selected for the program. For more information please visit www.chinohills.org/volunteens.
PIO Cattern reminded everyone that a Community Information Meeting will be held at 6:00 p.m. on Thursday, March 19 at the Chino Hills Community Center. She noted that the meeting will focus on economic development and how the City attracts restaurants and shops. PIO Cattern encouraged everyone to attend. For more information please call (909) 364-2610 or visit www.chinohills.org/GetThe411.
COUNCIL REPORTS
1. Sanbag – Council Member Graham reported that a rail line will be constructed to run from the San Bernardino Depot to downtown Redlands. He noted that this construction was approved by voters as part of Measure I. Council Member Graham reported that the train will run every half hour and will have approximately seven stops between the two stations.
2. Southern California Association of Governments – Council Member Marquez reported that Mayor Garcetti made a presentation to the organization. He noted that a workshop will be held on March 16 from 9:00 a.m. to 3:00 p.m. to assist new participants in obtaining transportation funding.
3. Chino Hills Community Foundation – Council Member Rogers reported that three adaptive swings are being purchased for placement in parks throughout the City. He reminded everyone that the Spring Home Tour will take place on April 19th and tickets are available online through the both the Foundation and City websites.
4. Chino Basin Desalter Authority – Council Member Rogers reported that a reconciliation of the cost allocation to member agencies resulted in a refund of $311,000 for the City of Chino Hills.
COUNCIL COMMENTS
Rogers:
Council Member Rogers reported that signage was installed by CalTrans in Carbon Canyon regarding the usage of the roads by large tractor trailers.
Lynette Brown, Priceless Pets, reported that the organization is holding a PSA Film Event on Friday, April 17th at the Chino Hills Community Center from 6:00 p.m. to 8:00 p.m. She invited everyone to attend.
Marquez:
Council Member Marquez reported that he attended a water education event in Palm Springs and noted California is experiencing depletion of ground water by 22 inches yearly. He requested that staff from Public Works attend the event next year.
Graham:
Council Member Graham inquired whether the Sheriff’s Department will be purchasing body cameras for deputies. Captain Guillen noted that the possibility has been discussed but there are no current plans to make a purchase and noted that no one in the Chino Hills station has body or car cameras. Upon questioning, City Manager Bartlam noted that he and the City Attorney are currently working to address issues regarding boarding houses in the City. City Attorney Hensley clarified that the ordinance that will be proposed will concentrate on boarding housing in the City and will not reference birth tourism. He noted that boarding houses are a complex and complicated issue but he anticipates information to come before the City Council within the next 60 days.
Moran:
Mayor Moran reminded everyone to attend the Community Information meeting that will be held on March 19th at 6:00 p.m. at the Chino Hills Community Center.
Aidan from Boy Scout Troop 220 introduced himself and noted that he was in attendance to earn his Citizenship badge.
Wyatt Russell, Don Lugo High School, noted that he was attending a City Council meeting as part of a school assignment.
ADJOURN IN MEMORIAM
: Adjourned in memory of Tammy Mae Seagraves. Mrs. Seagraves passed away on February 26th as the result of a tragic traffic accident in Carbon Canyon Road. She was a resident, wife, and mother to two daughters. Deepest sympathies were extended to her family.
ADJOURNMENT:
8:56 p.m.
Mar 10, 2015 City Council Meeting
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NOTICE
CONVENE REGULAR MEETING AND ROLL CALL AT 6:00 P.M
:
PRESENT: COUNCIL MEMBERS: MORAN, BENNETT, GRAHAM, MARQUEZ, ROGERS
ABSENT: COUNCIL MEMBERS: NONE
ALSO PRESENT: BARTLAM, HENSLEY, BALZ
PUBLIC COMMENTS
: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSION.
CLOSED SESSION
:
1. Conference with Legal Counsel - Threat of Litigation Pursuant to Government Code Section 54956.9(d)(2). Threat of Eminent Domain by Southern California Edison with regard to City owned properties needed for the Tehachapi Renewable Energy Project.
2. Conference with Legal Counsel - Liability Claim, William Lyon Company v. City of Chino Hills, City Council of the City of Chino Hills and does 1 through 60, pursuant to Government Code Section 54956.9(e)(3).
3. Conference with Legal Counsel - Anticipated Litigation, Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (one potential case)
4. Conference with Legal Counsel - Existing Litigation, Creed-21 v City of Chino Hills, San Bernardino County Superior Court Case No. CIVDS1501762, pursuant to Government Code Section 54956.9 (d)(1).
RECONVENE MEETING AND ROLL CALL AT 7:00 P.M
:
PRESENT: COUNCIL MEMBERS: MORAN, BENNETT, GRAHAM, MARQUEZ, ROGERS
ABSENT: COUNCIL MEMBERS: NONE
ALSO PRESENT: BARTLAM, HENSLEY, BALZ, GUILLEN, LANCASTER, LOMBARDO, MAJAJ, MARSHALL, NIX, WARD
PLEDGE OF ALLEGIANCE TO THE FLAG
: Tyler Perez, Chino Hills Bulldogs Football Team, led the Assembly in the Pledge of Allegiance to the Flag.
INVOCATION
: Pastor Victor M. Ruiz, Living Word Assembly, gave the invocation.
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
: There was no reportable action taken in Closed Session.
PROCLAMATIONS/RECOGNITION
:
1.
Recognition - Chino Hills Bulldogs Junior All American Football Team
: Presentation of Certificates of Recognition to the Chino Hills Bulldogs Junior All American Football Team for their 2014 Southern California Super Bowl Championship win in the Pee Wee Division 1.
Cole Aguirre Maximus Hernandez Timothy Morris
Maximus Alvarez Giovanni Isles Tyler Perez
Dylan Barajas Preston Kelly Gabriel Rivas
Corey Belli Nathan Kneubuhler Christian Rodriguez
Bobby Blandino Henry Martinez Michael Stine III
Connor Clark Adam Mata Connor Taylor
Jeremiah Flores Darren Mercer Keanu Tanuvasa
Jacob Hayes Isaac Moran Zachary Vickers
Head Coach
: Bo Blandino
Athletic Director
: Karla Taylor
Assistant Athletic Director
: Andre Kneubuhler
Team Mom
: Audrey Martinez
Team Photographer
: Andrea Moran
Coaches
: Robert Blandino Mark Hayes Shawn Tanuvasa
Tim Clark Harry Kelly Robert Taylor
Larry Hatley David Rivas
League President
: Suzanne Wolff
PRESENTED.
2.
Recognition - Stone
: Presentation of a Certificate of Recognition to Mark Stone, Ayala High School Band and Color Guard Director, for his nomination for the 2014 Educator of the Year Award through the California League of High Schools for Region Ten.
PRESENTED.
3.
Recognition - Deputy Lara
: Presentation of a Certificate of Recognition to Deputy David Lara for his selection as the 2014 Officer of the Year for the Chino Hills Police Department.
PRESENTED.
4.
City Tile - Allen
: Presentation of a City Tile to Julie Allen for her service to the Community as a Planning Commissioner from May 26, 2009 to February 16, 2015.
PRESENTED.
NOTICE
PUBLIC COMMENTS
: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the City Council provided NO action or discussion may be taken on any item not appearing on the agenda, unless authorized by law, except the City Council may BRIEFLY respond to statements made or questions posed. Comments are limited to three minutes per speaker.
1. Al Matta, resident, spoke regarding the issue of birth tourism.
2. Sharon Stuewe, C.H.A.R.T., gave a brief background on the organization. She noted that the organization is made up of licensed Amateur Radio operators (hams) who are sworn in by the City and trained in SIMS and NIMS emergency operations.
3. Joann Genis, resident, spoke regarding the Microchip Rebate program. She thanked the City for the quick turnaround on issuing the refund and for pushing the Getting2zero program. Ms. Genis also asked those using Carbon Canyon to be considerate of fellow drivers and she reminded everyone with the upcoming Saint Patrick’s Day celebrations to always designate a driver.
AGENDA
: This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda.
A. CITY DEPARTMENT BUSINESS
ACTION
: ITEMS A7 AND A8 WERE REMOVED FOR FURTHER DISCUSSION AND SEPARATE VOTE.
REMAINDER APPROVED AS RECOMMENDED.
ROGERS/GRAHAM
MOTION UNANIMOUSLY CARRIED.
CONSENT CALENDAR ITEMS A1 THROUGH A13. MOTION ______.
A1. MOTION ______. Approved the reading by title only of all ordinances and resolutions wherein the titles appeared on the public agenda, said titles were determined to have been read by title, and further reading was waived.
A2. MOTION ______. Approved the Minutes of the February 24, 2015 Council Meeting.
A3. MOTION ______. Approved the Warrant Registers in the amount of $725,134.91 for the period of February 19, 2015 through March 4, 2015.
A4. MOTION ______. Received and filed the City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for the period of February 25, 2015 through March 10, 2015.
A5. MOTION ______. Received and filed the Financial Report for January 2015.
A6. MOTION ______. Approved the Treasurer's Report for January 2015.
A7. MOTION ______. 1) Scheduled the review of the Fiscal Year 2015-16 preliminary budget for Tuesday, May 26, 2015, at 3:00 p.m. 2) Scheduled the formal budget hearing for the regular City Council meeting on Tuesday, June 9, 2015.
ACTION
: APPROVED AS RECOMMENDED.
MARQUEZ/BENNETT
MOTION UNANIMOUSLY CARRIED.
A8. MOTION ______. Authorized execution of a Professional Services Agreement with Cogstone Resource Management Inc., in an amount not-to-exceed $33,714, for the mitigation monitoring and peer review services related to the Vila Borba project. AGREEMENT NO. A15-
AGREEMENT NO. A15-73
ACTION
: APPROVED AS RECOMMENDED.
MARQUEZ/ROGERS
MOTION UNANIMOUSLY CARRIED.
A9. MOTION ______. 1) Awarded a contract to Hardy & Harper, Inc., in the amount of $946,200, for the construction of the Butterfield Ranch Road Rehabilitation Phase II Improvements project. 2) Authorized staff to issue a Notice to Award. 3) Authorized staff to accept the performance and payment bonds, proof of insurance, and issue a Notice of Proceed upon receipt and acceptance of such. 4) Authorized the City Manager, at his discretion, to approve cumulative change orders up to five percent (5%) or $47,310 of the awarded contract amount.
AGREEMENT NO. A15-74
A10. MOTION ______. 1) Awarded a contract to Trident Contractors, in the amount of $304,205, for the construction of the Hickory Creek Habitat Mitigation project. 2) Authorized staff to issue a Notice to Award. 3) Authorized staff to accept the performance and payment bonds, proof of insurance, and issue a Notice of Proceed upon receipt and acceptance of such. 4) Authorized the City Manager, at his discretion, to approve cumulative change orders up to five percent (5%) or $15,210 of the awarded contract amount. 5) Awarded a Professional Services Agreement to GMU Geotechnical Inc., in the amount of $46,020, for the provision of geotechnical services and construction survey staking.
AGREEMENT NO. A15-75
AGREEMENT NO. A15-76
A11. MOTION ______. Authorized execution of Amendment No. 1 to Lease Agreement No. A09-71 (County Contract No. 09-71) with the County of San Bernardino for office space located at 14010 City Center Drive.
A12. MOTION ______. 1) Determined the recommended actions are exempt from review under the California Environmental Quality Act because the project is for general policy and procedure making and will not adversely impact the environment. 2) Adopted the City's updated Emergency Operations Plan (EOP) dated December 2014. 3) Authorized the City Manager, or his designee, to make non-substantive amendments to the plan. 4) Executed a Letter of Promulgation proclaiming the EOP's adoption. 5) Adopted a resolution entitled:
RESOLUTION NO. 15R-11
. A Resolution of the City Council of the City of Chino Hills, Designating the City Manager, Public Works Director, and Finance Director as Authorized Agents to Execute for an on Behalf of the City of Chino Hills Applications and Related Documents for the Purpose of Obtaining Certain Federal and State Financial Assistance Under the Robert T. Stafford Relief and Emergency Assistance Act, and Rescind Resolution No. 09R-40.
6) Directed the City Clerk to mail Designation of Applicant's Agent Resolution for Non State Agencies to the State of California Emergency Management Agency.
A13. MOTION ______. Adopted Ordinance No. 282 entitled:
ORDINANCE NO. 282
. An Ordinance of the City Council of the City of Chino Hills, California Adopting Zone Change 14ZC04 to Partially Amend the Existing Zoning Map Consistent with the General Plan Update Land Use Map (General Plan Amendment 13GPA02).
END OF CONSENT CALENDAR
B. ITEMS INITIATED BY COUNCIL
B1. In accordance with Administrative Policy No. 1.6, selection of Chair and Vice Chair for the Planning Commission, for terms ending November 30, 2018:
1. MOTION ______. Selected Michael Stover as Chair of the Planning Commission.
ACTION
: APPOINTED MICHAEL STOVER CHAIR.
ROGERS/MARQUEZ
MOTION UNANIMOUSLY CARRIED.
2. MOTION ______. Selected Gary Larson as Vice Chair of the Planning Commission.
ACTION
: APPOINTED GARY LARSON AS VICE CHAIR.
ROGERS/MARQUEZ
MOTION UNANIMOUSLY CARRIED.
C. PLANNING COMMISSION MATTERS
MARCH 3, 2015 PLANNING COMMISSION MEETING
NOTE
: No action required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Items C1 and C2 is March 17, 2015, 5:30 p.m.
C1.
Custom Home Design Review No. 404 - 16083 Esquilime Drive
: To consider a request to approve Custom Home Design Review No. 404 for the development of a two-story, single-family detached residence consisting of 6,503 square feet of livable space with an attached 1,299-square foot, four-car garage on the property located at 16083 Esquilime Drive: Jonathan Ma, Applicant.
ACTION
: Adopted a resolution finding that the project is exempt from review under the California Environmental Quality Act and approving Custom Home Design Review No. 404 based on the findings of facts and subject to the Conditions of Approval.
C2.
Custom Home Design Review No. 413 - 15494 Quail Street
: To consider a request to approve Custom Home Design Review No. 413 for the development of a two-story, single-family detached residence consisting of 2,289 square feet of livable space with an attached 516 square foot, two-car garage on the property located at 15494 Quail Street: Harry Hung Le, Applicant.
ACTION
: Adopted a resolution finding that the project is exempt from review under the California Environmental Quality Act and approving Custom Home Design Review No. 413 based on the findings of facts and subject to the Conditions of Approval.
THERE WAS NO ACTION TAKEN ON THE FOREGOING PLANNING COMMISSION ITEMS.
D. PUBLIC HEARING
7:00 P.M. OR AS SOON THEREAFTER
Public Hearing Procedure
Public Hearings shall be held in accordance with the following procedure:
Any person wishing to speak is requested to complete a "Request to Speak" form available at the door and to submit it to the City Clerk prior to being heard by the City Council. When addressing the City Council, please state your name, address or area of residence (optional), and organization/ association you represent (if any) for the record, spelling your last name. The City staff shall be invited to present any information pertinent to the hearing. The Mayor shall then open the public participation portion of the hearing. The applicant or the applicant's representative shall be invited to make a presentation and offer testimony. Persons in support of the application shall follow. All persons opposing the application shall then be given the opportunity to testify. Persons speaking in favor or in opposition to the application shall be limited to three minutes. The applicant shall have the opportunity to rebut any opposition testimony. The Mayor shall then close the public participation portion of the hearing. The City Council shall deliberate and may ask additional questions of City Staff or any of the speakers prior to rendering its decision.
D1.
PUBLIC HEARING: BUILDING PERMIT FEES
: To consider a proposal to modify the Master Schedule of Fees related to certain Building Permit fees.
REPORT
: City Manager/Community Development Director
RECOMMENDATION
: 1) Adopted a resolution entitled:
RESOLUTION NO. 15R-12
. A Resolution of the City Council of the City of Chino Hills, Modifying the Master Schedule of Fees as to Certain Building Permit Fees, and Superseding Resolution No. 14R-11 and Determining that the Adoption of the Fees is Exempt from Review Under the California Environmental Quality Act.
ACTION
: APPROVED AS RECOMMENDED. DIRECTED STAFF TO DETERMINE THE APPRORIATE REFUND AMOUNT TO BE ISSUED TO HOMEOWNERS FOR WATER HEATER AND HVAC CHANGE OUT PERMITS AND ACCESSORY STRUCTURES PERMITS.
ROGERS/MARQUEZ
MOTION UNANIMOUSLY CARRIED.
PUBLIC INFORMATION OFFICER REPORT
Public Information Officer (PIO) Cattern invited everyone to join the City in celebrating Fix-A-Leak Week March 16 through 22. She noted that residents are encouraged to use the week to check plumbing and irrigation fixtures for leaks and to make necessary repairs. PIO Cattern reported that free Home Leak Detection kits will be available to the first 500 residents from March 16 through March 20. To receive a kit, bring your water bill or utility account number to the water counter while supplies last. For more information, visit www.chinohills.org/WaterConservation or call the Utility Conservation Coordinator at (909) 3647-2804.
PIO Cattern reminded everyone that the final phase of the Peyton Drive Coordinator project has begun and the contractor is currently staging equipment and supplies. She reported that the dirt lots, used for overflow parking at Community Park will no longer be available. PIO Cattern encouraged everyone to check out the new OxBlue app to view the Peyton Drive webcams 24 hours a day, seven days a week from a smartphone. She noted that another route may be a better route.
PIO Cattern reported that Volunteen applications will be available beginning March 30 for teen residents between the ages of 13 and 16. She commented that teens who participate in the program assist with summer recreation programs and events and some participants eventually become paid recreation leaders. PIO Cattern noted that only the first 80 applications will be accepted, of which approximately 40 teens will be selected for the program. For more information please visit www.chinohills.org/volunteens.
PIO Cattern reminded everyone that a Community Information Meeting will be held at 6:00 p.m. on Thursday, March 19 at the Chino Hills Community Center. She noted that the meeting will focus on economic development and how the City attracts restaurants and shops. PIO Cattern encouraged everyone to attend. For more information please call (909) 364-2610 or visit www.chinohills.org/GetThe411.
COUNCIL REPORTS
1. Sanbag – Council Member Graham reported that a rail line will be constructed to run from the San Bernardino Depot to downtown Redlands. He noted that this construction was approved by voters as part of Measure I. Council Member Graham reported that the train will run every half hour and will have approximately seven stops between the two stations.
2. Southern California Association of Governments – Council Member Marquez reported that Mayor Garcetti made a presentation to the organization. He noted that a workshop will be held on March 16 from 9:00 a.m. to 3:00 p.m. to assist new participants in obtaining transportation funding.
3. Chino Hills Community Foundation – Council Member Rogers reported that three adaptive swings are being purchased for placement in parks throughout the City. He reminded everyone that the Spring Home Tour will take place on April 19th and tickets are available online through the both the Foundation and City websites.
4. Chino Basin Desalter Authority – Council Member Rogers reported that a reconciliation of the cost allocation to member agencies resulted in a refund of $311,000 for the City of Chino Hills.
COUNCIL COMMENTS
Rogers:
Council Member Rogers reported that signage was installed by CalTrans in Carbon Canyon regarding the usage of the roads by large tractor trailers.
Lynette Brown, Priceless Pets, reported that the organization is holding a PSA Film Event on Friday, April 17th at the Chino Hills Community Center from 6:00 p.m. to 8:00 p.m. She invited everyone to attend.
Marquez:
Council Member Marquez reported that he attended a water education event in Palm Springs and noted California is experiencing depletion of ground water by 22 inches yearly. He requested that staff from Public Works attend the event next year.
Graham:
Council Member Graham inquired whether the Sheriff’s Department will be purchasing body cameras for deputies. Captain Guillen noted that the possibility has been discussed but there are no current plans to make a purchase and noted that no one in the Chino Hills station has body or car cameras. Upon questioning, City Manager Bartlam noted that he and the City Attorney are currently working to address issues regarding boarding houses in the City. City Attorney Hensley clarified that the ordinance that will be proposed will concentrate on boarding housing in the City and will not reference birth tourism. He noted that boarding houses are a complex and complicated issue but he anticipates information to come before the City Council within the next 60 days.
Moran:
Mayor Moran reminded everyone to attend the Community Information meeting that will be held on March 19th at 6:00 p.m. at the Chino Hills Community Center.
Aidan from Boy Scout Troop 220 introduced himself and noted that he was in attendance to earn his Citizenship badge.
Wyatt Russell, Don Lugo High School, noted that he was attending a City Council meeting as part of a school assignment.
ADJOURN IN MEMORIAM
: Adjourned in memory of Tammy Mae Seagraves. Mrs. Seagraves passed away on February 26th as the result of a tragic traffic accident in Carbon Canyon Road. She was a resident, wife, and mother to two daughters. Deepest sympathies were extended to her family.
ADJOURNMENT:
8:56 p.m.
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