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6:00 P.M. - CALL TO ORDER / ROLL CALL
PUBLIC COMMENTS
CS1. At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSION
CLOSED SESSION:
CS2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) One case anticipated litigation - Threat of Eminent Domain by Southern California Edison with regard to City owned properties needed for Tehachapi Renewable Energy Project.
CS2a. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) - Eminent Domain: Southern California Edison v. County of San Bernardino, a body corporate and public of the State of California, City of Chino Hills, a municipal corporation, Chino Land and Water Company, Jack Wesley Greening, an individual, Royal D. Gauthier, Jr. and Jewell N. Gauthier, Trustees of the Royal D. Gauthier, Jr. and Jewell N. Gauthier Living Trust dated 12/30/09, Manikku WD Malraj and Ranjanie M. Serasinghe, husband and wife as joint tenants, County Of San Bernardino Water Works District No. 8, a special district and political subdivision of the State of California, Does 1 through 200, inclusive, and all persons unknown claiming an interest in the property.
CS3. Conference with Legal Counsel pursuant to Government Code Section 54956.9(e)(3) - Liability Claim: William Lyon Company v. City of Chino Hills, City Council of the City of Chino Hills and Does 1 through 60.
CS4. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(4) - Initiation of Litigation, one potential case.
CS5. Conference with real property negotiators pursuant to Government Code §54956.8 for price and terms for property located at Assessor Parcels Nos. 1024-431-02 and 1024-431-03 commonly referred to as Founders Recreation Center, located at 2000 Founders Drive; Rad Bartlam and Mark Hensley and Holy Transfiguration American Coptic Orthodox Church (HTACOC), Negotiators.
7:00 P.M. RECONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG:
INVOCATION: Chaplain Rob DePartee, Chino Valley Fire District
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION:
1. RECOGNITION - Lee: Certificate of Recognition to Darrin Lee as 2015 SANBAG Vision Award recipient.
2. PROCLAMATION - Parks and Recreation Month: Proclamation proclaiming month of July as Parks Make Life Better Month; Recreation Division Staff.
3. PROCLAMATION - Special Olympics: Proclamation proclaiming July 21-24, 2015 as Special Olympics Host Town Days; Special Olympics Host Town Committee.
4. PRESENTATION - Knights of Columbus donation: Special Olympics World Summer Games LA2015 - Chino Hills Host Town Program: Sean Travers, Grand Knight.
5. PROCLAMATION - National Night Out: Proclamation proclaiming August 4, 2015 July as National Night Out; Captain Guillen.
PUBLIC COMMENTS
3. At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the City Council - Individual audience participation is limited to three minutes per speaker. Please complete and submit a speaker card to the City Clerk.
A. CITY DEPARTMENT BUSINESS
CONSENT CALENDAR ITEMS A1 THROUGH A15 - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
A1. Approve June 23, 2015 City Council Meeting Minutes.
A2. Approve Warrant Registers in amount of $3,531,306.64 for period of June 18 through July 8, 2015.
A3. Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of June 24 through July 14, 2015.
A4. Receive and file Financial Report for May 2015.
A5. Approve Treasurer's Report for May 2015.
A6. Receive, review, and file midyear budget review and approve appropriation budget amendments and changes to Capital Improvement Program as recommended.
A7. Authorize execution of Consulting Services Agreement and Amendment No. 1 with Robert Half Technology in amount not-to-exceed $50,000 for information technology support services and provide credit check of contract worker.
A8. Authorize execution of Maintenance Agreement with Guaranteed Janitorial Services, Inc. in amount not-to-exceed $244,224 for janitorial services through July 31, 2018.
A9. Authorize execution of Professional Services Agreement with Quality Traffic Data, LLC in annual amount not-to-exceed $15,000 for on-call traffic data collection services.
A10. Authorize execution of Amendment No. 3 to Professional Services Agreement No. A14-04 with Pacific Municipal Consultants in amount of $140,000, for total contract amount not-to-exceed $473,000, for planning consultant services.
A11. Approve appropriations budget amendment in amount of $245,000 from Water Utility Fund balance to Peyton Drive and English Channel - Phase 3 Project; and authorize execution of Change Order No. 3 to Agreement No. A14-180 with H and H General Contractors in amount of $245,000, for total contract amount $5,194,975, for Peyton Drive and English Channel - Phase 3 Project.
A12. Reject all bids for Los Serranos Infrastructure Improvement - Safe Routes to School - Phase II Project and authorize staff to revise project specifications and re-solicit bids.
A13. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills Approving the Design and Plans for the Construction of the Sleepy Hollow Waterline Replacement Phase II Project Pursuant to Government Code Section § 830.6 - Waive further reading; authorize staff to solicit bids for construction; and determine project exempt from review under California Environmental Quality Act of 1970 (CEQA), as amended, Public Resources Code Section 21000 et seq. pursuant to Section 15301 of CEQA Guidelines.
A14. Final Parcel Map 19539 - Fairfield Ranch Commons - Turner Chino Hills, LLC Applicant - Accept final Parcel Map 19539 consisting of four numbered parcels on 39.4 gross acres - 326,641 square-feet of industrial business park and 346 residential apartment units; improvement securities; and deposit of $4,080 to set monuments; and authorize City Clerk to record final map.
A15. Authorize an appropriation increase in the amount of $49,700 from the General Fund Unreserved Fund Balance to Recreation Fund; approve amendment of 2015-16 Authorized Positions to delete one Permanent Part-Time Administrative Assistant I position and add one Full-Time Administrative Assistant I position within Community Services Department; and transfer one Recreation Coordinator II to Full-Time Administrative Assistant I position within Community Services Department with Y-rated salary at $5,105 per month.
A16. Introduce an ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Amending Chino Hills Municipal Code Chapter 6.08 to Require Dog Microchip Identification to Obtain a Dog License, and Determining that this Ordinance is Exempt from Review under the California Environmental Quality Act - For first reading by title only - Waive further reading.
B. ITEMS INITIATED BY COUNCIL
B1. Designate a Voting Delegate and Alternate for the League of California Cities Annual Conference scheduled for September 30 - October 2, 2015, in San Jose.
C. PUBLIC HEARINGS - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Individual audience participation is encouraged and is limited to three minutes. Please complete and submit a speaker card to the City Clerk.
C1. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills, Acting in its Capacity as the Governing Body of the Chino Hills Landscaping and Lighting District No. 1 to Confirm the Annual Assessments and Order the Levy and Collection of Assessments for the Chino Hills Landscaping and Lighting District No. 1, Pursuant to Provisions of the Landscaping and Lighting Act of 1972 (Streets and Highways Code, Section 22500 et seq.) - Waive further reading.
C2. Adopt resolutions entitled: A Resolution of the City Council of the City of Chino Hills Confirming Service Charges for Collection on the Tax Roll for Chino Hills Special Maintenance Area No. 1 (formerly County Service Area 70-CH) and Ordering the Levy and Collection of Assessments for the Chino Hills Special Maintenance Area No. 1, Pursuant to Provisions of San Bernardino County Ordinance No. SD91-11 as Adopted by City of Chino Hills Ordinance No. 91-01; and A Resolution of the City Council of the City of Chino Hills Confirming Service Charges for Collection on the Tax Roll for Chino Hills Special Maintenance Area No. 2 (Formerly County Service Area 48-A) and Ordering the Levy and Collection of Assessments for the Chino Hills Special Maintenance Area No. 2, Pursuant to Provisions of San Bernardino County Ordinance No. SD83-2 as Adopted by City of Chino Hills Ordinance No. 91-01 - Waive further readings.
C3. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills Acting in its Capacity as the Governing Body of the Chino Hills Los Serranos Lighting Maintenance District to Confirm the Annual Assessments and Order the Levy and Collection of Assessments for the Chino Hills Los Serranos Lighting Maintenance District, Pursuant to Provisions of the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq.) - Waive further reading.
C4. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills Acting in its Capacity as the Governing Body of the Chino Hills Vellano Landscaping and Lighting District to Confirm the Annual Assessments and Order the Levy and Collection of Assessments for the Chino Hills Vellano Landscaping and Lighting Maintenance District, Pursuant to Provisions of the Landscaping and Lighting Act of 1972 (Streets and Highways Code, Section 22500 et seq.) - Waive further reading.
C5. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills, Modifying the Master Schedule of Fees, and Superseding Resolution No. 15R-18, and Determining that the Adoption of the Fees is Exempt from Review Under the California Environmental Quality Act - Waive further reading; approve proposed annual fee update formula and process; and direct staff to complete comprehensive review of services and fees every five years.
C6. Adopt resolutions entitled: A Resolution of the City Council of the City of Chino Hills, California, Determining the Validity of Prior Proceedings, Establishing City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba) and Authorizing the Levy of a Special Tax within Said District; A Resolution of the City Council of the City of Chino Hills, California, Acting as the Legislative Body of the City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba), Calling a Special Election; A Resolution of the City Council of the City of Chino Hills, California, Acting as the Legislative Body of the City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba), Canvassing the Results of the Election Held Within Said District - Waive further readings; and introducing an ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Acting as the Legislative Body of the City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba), Authorizing the Levy of a Special Tax - For first reading by title only - Waive further reading.
PUBLIC INFORMATION OFFICER REPORT
CHINO VALLEY FIRE DISTRICT REPORT
COUNCIL REPORTS
1. Omnitrans - Council Member Graham
2. Sanbag - Council Member Graham
3. Southern California Association of Governments - Council Member Marquez
4. Chino Basin Desalter Authority - Council Member Rogers
5. Chino Hills Community Foundation - Council Member Rogers
COUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great.
ADJOURNMENT:
Jul 14, 2015 City Council Meeting
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6:00 P.M. - CALL TO ORDER / ROLL CALL
PUBLIC COMMENTS
CS1. At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSION
CLOSED SESSION:
CS2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) One case anticipated litigation - Threat of Eminent Domain by Southern California Edison with regard to City owned properties needed for Tehachapi Renewable Energy Project.
CS2a. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) - Eminent Domain: Southern California Edison v. County of San Bernardino, a body corporate and public of the State of California, City of Chino Hills, a municipal corporation, Chino Land and Water Company, Jack Wesley Greening, an individual, Royal D. Gauthier, Jr. and Jewell N. Gauthier, Trustees of the Royal D. Gauthier, Jr. and Jewell N. Gauthier Living Trust dated 12/30/09, Manikku WD Malraj and Ranjanie M. Serasinghe, husband and wife as joint tenants, County Of San Bernardino Water Works District No. 8, a special district and political subdivision of the State of California, Does 1 through 200, inclusive, and all persons unknown claiming an interest in the property.
CS3. Conference with Legal Counsel pursuant to Government Code Section 54956.9(e)(3) - Liability Claim: William Lyon Company v. City of Chino Hills, City Council of the City of Chino Hills and Does 1 through 60.
CS4. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(4) - Initiation of Litigation, one potential case.
CS5. Conference with real property negotiators pursuant to Government Code §54956.8 for price and terms for property located at Assessor Parcels Nos. 1024-431-02 and 1024-431-03 commonly referred to as Founders Recreation Center, located at 2000 Founders Drive; Rad Bartlam and Mark Hensley and Holy Transfiguration American Coptic Orthodox Church (HTACOC), Negotiators.
7:00 P.M. RECONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG:
INVOCATION: Chaplain Rob DePartee, Chino Valley Fire District
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION:
1. RECOGNITION - Lee: Certificate of Recognition to Darrin Lee as 2015 SANBAG Vision Award recipient.
2. PROCLAMATION - Parks and Recreation Month: Proclamation proclaiming month of July as Parks Make Life Better Month; Recreation Division Staff.
3. PROCLAMATION - Special Olympics: Proclamation proclaiming July 21-24, 2015 as Special Olympics Host Town Days; Special Olympics Host Town Committee.
4. PRESENTATION - Knights of Columbus donation: Special Olympics World Summer Games LA2015 - Chino Hills Host Town Program: Sean Travers, Grand Knight.
5. PROCLAMATION - National Night Out: Proclamation proclaiming August 4, 2015 July as National Night Out; Captain Guillen.
PUBLIC COMMENTS
3. At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the City Council - Individual audience participation is limited to three minutes per speaker. Please complete and submit a speaker card to the City Clerk.
A. CITY DEPARTMENT BUSINESS
CONSENT CALENDAR ITEMS A1 THROUGH A15 - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
A1. Approve June 23, 2015 City Council Meeting Minutes.
A2. Approve Warrant Registers in amount of $3,531,306.64 for period of June 18 through July 8, 2015.
A3. Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of June 24 through July 14, 2015.
A4. Receive and file Financial Report for May 2015.
A5. Approve Treasurer's Report for May 2015.
A6. Receive, review, and file midyear budget review and approve appropriation budget amendments and changes to Capital Improvement Program as recommended.
A7. Authorize execution of Consulting Services Agreement and Amendment No. 1 with Robert Half Technology in amount not-to-exceed $50,000 for information technology support services and provide credit check of contract worker.
A8. Authorize execution of Maintenance Agreement with Guaranteed Janitorial Services, Inc. in amount not-to-exceed $244,224 for janitorial services through July 31, 2018.
A9. Authorize execution of Professional Services Agreement with Quality Traffic Data, LLC in annual amount not-to-exceed $15,000 for on-call traffic data collection services.
A10. Authorize execution of Amendment No. 3 to Professional Services Agreement No. A14-04 with Pacific Municipal Consultants in amount of $140,000, for total contract amount not-to-exceed $473,000, for planning consultant services.
A11. Approve appropriations budget amendment in amount of $245,000 from Water Utility Fund balance to Peyton Drive and English Channel - Phase 3 Project; and authorize execution of Change Order No. 3 to Agreement No. A14-180 with H and H General Contractors in amount of $245,000, for total contract amount $5,194,975, for Peyton Drive and English Channel - Phase 3 Project.
A12. Reject all bids for Los Serranos Infrastructure Improvement - Safe Routes to School - Phase II Project and authorize staff to revise project specifications and re-solicit bids.
A13. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills Approving the Design and Plans for the Construction of the Sleepy Hollow Waterline Replacement Phase II Project Pursuant to Government Code Section § 830.6 - Waive further reading; authorize staff to solicit bids for construction; and determine project exempt from review under California Environmental Quality Act of 1970 (CEQA), as amended, Public Resources Code Section 21000 et seq. pursuant to Section 15301 of CEQA Guidelines.
A14. Final Parcel Map 19539 - Fairfield Ranch Commons - Turner Chino Hills, LLC Applicant - Accept final Parcel Map 19539 consisting of four numbered parcels on 39.4 gross acres - 326,641 square-feet of industrial business park and 346 residential apartment units; improvement securities; and deposit of $4,080 to set monuments; and authorize City Clerk to record final map.
A15. Authorize an appropriation increase in the amount of $49,700 from the General Fund Unreserved Fund Balance to Recreation Fund; approve amendment of 2015-16 Authorized Positions to delete one Permanent Part-Time Administrative Assistant I position and add one Full-Time Administrative Assistant I position within Community Services Department; and transfer one Recreation Coordinator II to Full-Time Administrative Assistant I position within Community Services Department with Y-rated salary at $5,105 per month.
A16. Introduce an ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Amending Chino Hills Municipal Code Chapter 6.08 to Require Dog Microchip Identification to Obtain a Dog License, and Determining that this Ordinance is Exempt from Review under the California Environmental Quality Act - For first reading by title only - Waive further reading.
B. ITEMS INITIATED BY COUNCIL
B1. Designate a Voting Delegate and Alternate for the League of California Cities Annual Conference scheduled for September 30 - October 2, 2015, in San Jose.
C. PUBLIC HEARINGS - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Individual audience participation is encouraged and is limited to three minutes. Please complete and submit a speaker card to the City Clerk.
C1. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills, Acting in its Capacity as the Governing Body of the Chino Hills Landscaping and Lighting District No. 1 to Confirm the Annual Assessments and Order the Levy and Collection of Assessments for the Chino Hills Landscaping and Lighting District No. 1, Pursuant to Provisions of the Landscaping and Lighting Act of 1972 (Streets and Highways Code, Section 22500 et seq.) - Waive further reading.
C2. Adopt resolutions entitled: A Resolution of the City Council of the City of Chino Hills Confirming Service Charges for Collection on the Tax Roll for Chino Hills Special Maintenance Area No. 1 (formerly County Service Area 70-CH) and Ordering the Levy and Collection of Assessments for the Chino Hills Special Maintenance Area No. 1, Pursuant to Provisions of San Bernardino County Ordinance No. SD91-11 as Adopted by City of Chino Hills Ordinance No. 91-01; and A Resolution of the City Council of the City of Chino Hills Confirming Service Charges for Collection on the Tax Roll for Chino Hills Special Maintenance Area No. 2 (Formerly County Service Area 48-A) and Ordering the Levy and Collection of Assessments for the Chino Hills Special Maintenance Area No. 2, Pursuant to Provisions of San Bernardino County Ordinance No. SD83-2 as Adopted by City of Chino Hills Ordinance No. 91-01 - Waive further readings.
C3. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills Acting in its Capacity as the Governing Body of the Chino Hills Los Serranos Lighting Maintenance District to Confirm the Annual Assessments and Order the Levy and Collection of Assessments for the Chino Hills Los Serranos Lighting Maintenance District, Pursuant to Provisions of the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq.) - Waive further reading.
C4. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills Acting in its Capacity as the Governing Body of the Chino Hills Vellano Landscaping and Lighting District to Confirm the Annual Assessments and Order the Levy and Collection of Assessments for the Chino Hills Vellano Landscaping and Lighting Maintenance District, Pursuant to Provisions of the Landscaping and Lighting Act of 1972 (Streets and Highways Code, Section 22500 et seq.) - Waive further reading.
C5. Adopt a resolution entitled: A Resolution of the City Council of the City of Chino Hills, Modifying the Master Schedule of Fees, and Superseding Resolution No. 15R-18, and Determining that the Adoption of the Fees is Exempt from Review Under the California Environmental Quality Act - Waive further reading; approve proposed annual fee update formula and process; and direct staff to complete comprehensive review of services and fees every five years.
C6. Adopt resolutions entitled: A Resolution of the City Council of the City of Chino Hills, California, Determining the Validity of Prior Proceedings, Establishing City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba) and Authorizing the Levy of a Special Tax within Said District; A Resolution of the City Council of the City of Chino Hills, California, Acting as the Legislative Body of the City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba), Calling a Special Election; A Resolution of the City Council of the City of Chino Hills, California, Acting as the Legislative Body of the City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba), Canvassing the Results of the Election Held Within Said District - Waive further readings; and introducing an ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Acting as the Legislative Body of the City of Chino Hills Community Facilities District No. 2015-1 (Vila Borba), Authorizing the Levy of a Special Tax - For first reading by title only - Waive further reading.
PUBLIC INFORMATION OFFICER REPORT
CHINO VALLEY FIRE DISTRICT REPORT
COUNCIL REPORTS
1. Omnitrans - Council Member Graham
2. Sanbag - Council Member Graham
3. Southern California Association of Governments - Council Member Marquez
4. Chino Basin Desalter Authority - Council Member Rogers
5. Chino Hills Community Foundation - Council Member Rogers
COUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great.
ADJOURNMENT:
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