7:00 P.M. - CONVENE MEETING / ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: Pastor Michael Obadja, Abbalove Church, Chino Hills
HIGHLIGHTED VOLUNTEERS - Lori and Emil Inarda: Recognition of Lori and Emil Inarda as Highlighted Volunteers of the Quarter, for their volunteer service as members of the Graffiti Abatement Team
PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Individual audience participation is limited to three minutes per speaker. Please complete and submit a speaker card to the City Clerk.
CONSENT CALENDAR ITEMS 7 THROUGH 19 - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar. 7. Approve September 13, 2016 City Council Meeting Minutes 8. Approve Warrant Registers for period of August 4 through September 7, 2016 in amount of $10,739,107.68 9. Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of August 24 through September 13, 2016 10. Authorize execution of Amendment No. 1 to Agreement No. A2015-029 with ECS Imaging, Inc. in amount of $28,720 for a total not-to-exceed contract amount of $96,109 to purchase additional user licenses and maintenance fees 12. Authorize execution of Professional Services Agreement with Richard Fisher Associates in amount not-to-exceed $124,960 to provide landscape plan check and inspection services for the Vila Borba project: Tracts 16413, 16338, and 16414 (Planning Areas 2-4) 13. Authorize execution of Amendment No. 2 to Agreement No. A14-127 with Richard Fisher Associates increasing annual amount by $9,130 for total amount not-to-exceed $69,130 and extending termination date to June 30, 2017 for landscape plan check and inspection services for Vila Borba Project 15. Appoint Glen Anderson the Chino Hills Community Foundation Board of Directors for term ending May 2020 16. Authorize publication of unclaimed funds held in RecTrac Household Account for three or more years and authorize monies not claimed within 60 days to become City property and transferred to Community Services Fund 18. Authorize execution of Mutual Aid Agreements with San Bernardino County Flood Control District and County of San Bernardino in amounts not-to-exceed $25,000 per occurrence nor $100,000 per fiscal year each, for services rendered for or by the City in event of an emergency 19. Adopt resolution authorizing execution of Administering Agency-State Master Agreement No. 08-5467F15 with State of California Department of Transportation (Caltrans), authorizing the City Manager to execute future program supplement agreements, and Director of Public Works to sign CalTrans' forms related to project administration and grant reimbursement for Federal Aid Projects
Authorize execution of Professional Services Agreement with National Demographics Corporation in amount not-to-exceed $31,000 annually to assist City Council in evaluating California Voting Rights Act requirements and voter districting options
Accept donation of $50,000 from Chino Hills Community Foundation and approve enhancements for Trail Enhancement Project, approve estimated revenues increase in Community Services fund and appropriations increase in capital outlay of $50,000, each for enhancements to City's trails
Authorize execution of Maintenance Agreement with Golden State Constructors, Inc., in amount not-to-exceed $150,000 annually for on-call concrete repair services
Approve purchase of provisions and entertainment and authorize appropriations budget transfer from General Fund Reserve in amount of $21,200 for the Chino Hills 25th Anniversary event
Approve 2015-16 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program
Public Information Officer Report
PUBLIC INFORMATION OFFICER REPORT
SAFETY UPDATES - Police and Fire
COUNCIL REPORTS Chino Valley Unified School District - Mayor Bennett Omnitrans - Council Member Graham Water Facilities Authority - Council Member Rogers COUNCIL COMMENTS ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great ADJOURNMENT
7:00 P.M. - CONVENE MEETING / ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: Pastor Michael Obadja, Abbalove Church, Chino Hills
HIGHLIGHTED VOLUNTEERS - Lori and Emil Inarda: Recognition of Lori and Emil Inarda as Highlighted Volunteers of the Quarter, for their volunteer service as members of the Graffiti Abatement Team
PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Individual audience participation is limited to three minutes per speaker. Please complete and submit a speaker card to the City Clerk.
CONSENT CALENDAR ITEMS 7 THROUGH 19 - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar. 7. Approve September 13, 2016 City Council Meeting Minutes 8. Approve Warrant Registers for period of August 4 through September 7, 2016 in amount of $10,739,107.68 9. Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of August 24 through September 13, 2016 10. Authorize execution of Amendment No. 1 to Agreement No. A2015-029 with ECS Imaging, Inc. in amount of $28,720 for a total not-to-exceed contract amount of $96,109 to purchase additional user licenses and maintenance fees 12. Authorize execution of Professional Services Agreement with Richard Fisher Associates in amount not-to-exceed $124,960 to provide landscape plan check and inspection services for the Vila Borba project: Tracts 16413, 16338, and 16414 (Planning Areas 2-4) 13. Authorize execution of Amendment No. 2 to Agreement No. A14-127 with Richard Fisher Associates increasing annual amount by $9,130 for total amount not-to-exceed $69,130 and extending termination date to June 30, 2017 for landscape plan check and inspection services for Vila Borba Project 15. Appoint Glen Anderson the Chino Hills Community Foundation Board of Directors for term ending May 2020 16. Authorize publication of unclaimed funds held in RecTrac Household Account for three or more years and authorize monies not claimed within 60 days to become City property and transferred to Community Services Fund 18. Authorize execution of Mutual Aid Agreements with San Bernardino County Flood Control District and County of San Bernardino in amounts not-to-exceed $25,000 per occurrence nor $100,000 per fiscal year each, for services rendered for or by the City in event of an emergency 19. Adopt resolution authorizing execution of Administering Agency-State Master Agreement No. 08-5467F15 with State of California Department of Transportation (Caltrans), authorizing the City Manager to execute future program supplement agreements, and Director of Public Works to sign CalTrans' forms related to project administration and grant reimbursement for Federal Aid Projects
Authorize execution of Professional Services Agreement with National Demographics Corporation in amount not-to-exceed $31,000 annually to assist City Council in evaluating California Voting Rights Act requirements and voter districting options
Accept donation of $50,000 from Chino Hills Community Foundation and approve enhancements for Trail Enhancement Project, approve estimated revenues increase in Community Services fund and appropriations increase in capital outlay of $50,000, each for enhancements to City's trails
Authorize execution of Maintenance Agreement with Golden State Constructors, Inc., in amount not-to-exceed $150,000 annually for on-call concrete repair services
Approve purchase of provisions and entertainment and authorize appropriations budget transfer from General Fund Reserve in amount of $21,200 for the Chino Hills 25th Anniversary event
Approve 2015-16 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program
Public Information Officer Report
PUBLIC INFORMATION OFFICER REPORT
SAFETY UPDATES - Police and Fire
COUNCIL REPORTS Chino Valley Unified School District - Mayor Bennett Omnitrans - Council Member Graham Water Facilities Authority - Council Member Rogers COUNCIL COMMENTS ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great ADJOURNMENT